Are North Carolina Vital Records Public?
As furnished by the North Carolina Public Records Laws, vital records are open for public inspection. These records are primarily generated and disseminated by the North Carolina Department of Health and Human Services (DHHS). However, interested and eligible parties may locate some records at the county level through the North Carolina Register of Deeds Office or court custodian office. Typically, access to these records depends on the type of record, local guidelines, and how far back the event occurred.
What Information Shows Up in North Carolina Vital Records?
North Carolina vital records are official documents that provide proof of a vital event such as a death, birth, marriage, or divorce within North Carolina’s jurisdiction. They are crucial for verifying the identity of an individual, analyzing public health trends, and settling disputes pertaining to benefits and entitlements. In North Carolina, these records are managed by the NCDHHS, and they are issued per the state’s public records laws.
How Do I Search for North Carolina Vital Records Online?
Publicly available vital records are managed and disseminated by some third-party aggregate sites. These sites are generally not limited by geographical record availability and may serve as a convenient jump-off point when researching specific or multiple records. However, third-party sites are not government-sponsored. As such, record availability may differ from official channels. To find a record using the search engines on third-party sites, the requesting party will be required to provide:
- The location of the record in question, including the city, county, or state where the case was filed.
- The name of someone involved, provided it is not a juvenile.
Requesters must provide relevant information associated with the record to conduct an online search for vital records. Some of these include:
- The registrant's name
- Date of the event
- Place of the event
- City or county where the life event occurred
- First and last name of parents
- Presiding judge (for marriage or divorce records)
How Do I Obtain Vital Records in North Carolina?
According to the North Carolina General Statutes, public members can obtain copies of vital records after providing the basic facts. The requirements for accessing these records vary depending on the type of record and the document’s sensitivity. Generally, no document is needed to obtain an uncertified copy of marriage, divorce, birth, and death records in North Carolina. However, relevant documents become mandatory if official records are also requested. Acceptable documents include the “legible photocopy” of a government-issued photo ID such as a driver’s license, non-driver photo ID card, current passport or visa, U.S. military ID, current Student ID card, and other significant proofs of identification.
Persons without the above cards may need to provide two minor proofs, such as a temporary driver’s license or a current utility bill. Alternatives include bank statements bearing the current address, a pay stub bearing the current address, a state-issued concealed weapon permit, and any other government-issued letter received in the last six months.
Certified Copy vs. Informational Copy: Understanding the Difference
In North Carolina, certified copies of vital records are official records bearing a raised seal, while uncertified copies are issued on plain white paper. Typically, certified copies of marriage, divorce, birth, and death records are used for official and legal purposes, while uncertified copies are tagged “uncertified” and thus reserved for informational and research purposes. Furthermore, unless otherwise specified, vital records are issued as abstract copies. These abstracts are a summarized and simplified form of the original document. This means that vital records in the state of North Carolina exist as certified abstracts, uncertified abstracts, and certified original copies.
Are North Carolina Marriage Records Public Information?
Yes. Marriage records in North Carolina are generally considered public records. However, following the North Carolina statutes, confidential and sealed marriage records are restricted and available only to eligible requesters. Also, the court may seal parts and portions of public marriage records containing sensitive information such as social security numbers from public inspection. Essentially, eligible persons include the couple themselves, members of the law enforcement agencies, some family law divisions, and persons with a court order or subpoena.
How Do I Obtain Marriage Records in North Carolina?
Marriage records are maintained at both the state and county levels, and the primary step in finding a document is first to determine the document’s location in question. The North Carolina Department of Health and Human Services (DHHS) maintains marriage records from 1962. The Register of Deeds located in the respective counties also maintains marriage documents for licenses issued by them. Interested parties must contact the North Carolina State Archives or the North Carolina State Library (Genealogy Division) for genealogical research. In addition to online searches, these offices feature other channels through which interested persons may inspect and collect copies of marriage records. They include:
- In-person
- By mail
- By Phone: (where applicable)
At the state level, requestors may utilize the same-day walk-in services by visiting the Vital Division of the Department of Health and Human Services with relevant information and documents. In addition, by mail, interested persons are required to send a printed and completed marriage application form along with a check or money order of $24 for the first copy and $15 for each additional copy of the same record to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
Mail-in requests take an average of seven weeks to process. Interested persons may utilize the (additional $15) expedited services by marking the outside of the envelope "Expedite".
How to Get a North Carolina Marriage Certificate.
Similar to North Carolina marriage records, marriage certificates can be obtained from the office of the Register of Deeds in the county where the license was issued. However, certified records are typically withheld from public disclosure and made available to persons who satisfy the state’s eligibility requirements.
Are North Carolina Divorce Records Public Information?
In accordance with the state statutes, North Carolina records pertaining to divorce, annulment, and dissolution of the union are designated public information and, as such, are available to anyone. However, to reduce misuse of divorce records, requestors must provide sufficient identifying information such as the full names of persons named on the record, the date, location of the divorce, etc. While divorce records are presumed to be public, all or parts of a record may be sealed and, therefore, restricted to only eligible individuals.
How Do I Obtain Divorce Records in North Carolina?
Similarly, eligible persons can find divorce records in North Carolina online by searching the databases maintained by third-party research services or the applicable family court. At the state level, vital records may also be requested by same-day walk-in requests or by mailing the divorce application form with appropriate fees to:
The Vital Statistics Department of the DHHS holds records of divorces occurring between 1958 and the present. Generally, the county clerk of court manages records of divorces filed within their respective jurisdiction regardless of time. However, at the state level, vital records may as well be requested by same-day walk-in requests or by mailing the divorce application form with applicable fees via U.S mail to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
Where expedited services are also requested, requesters may also send the form via UPS or FedEx to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
How to Get a Certified Divorce Certificate in North Carolina
Certified divorce certificates can be obtained from the office of the county clerk of court where the divorce decree was issued. However, these records are not available to the public, and only the persons named on the record and those who have their consent.
For eligible requesters, the process for obtaining a certified divorce certificate is similar to obtaining any divorce record. They may make in-person or mail requests to the custodian’s office, providing all the information required to facilitate the record search. In addition to their application, however, the requestor will need to provide proof of their eligibility in order to access the certified certificate.
Are North Carolina Birth Records Public Information?
Yes. Birth certificates are public information in the state of North Carolina. However, parts of North Carolina birth records containing sensitive information such as social security numbers and passwords may be redacted from uncertified copies of birth records. Also, sealed and confidential records are generally unavailable for public inspection. Requesters who wish to obtain confidential documents must obtain a certified court order to that effect.
How Do I Obtain North Carolina Birth Records?
In addition to online search portals, birth records can be viewed and copied in person or by mail at the applicable state, county, or city office. Eligible parties that wish to order birth certificate replacements must visit the most probable office. The DHHS maintains birth records from 1913 to date. The Register of Deeds, located in all counties in the state, also keeps records of births registered within their limits. For genealogical research, interested persons may contact the North Carolina State Library or State Archives.
To obtain a birth record from the DHHS, interested persons are required to print and complete the North Carolina birth application form and deliver it in person or by mail to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
Where expedited services are also requested, requesters may also send the form via UPS or FedEx to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
Mail-in requesters must attach a self-addressed stamped envelope, applicable fees of $24 for the first copy and $15 for each additional copy of the same record, as well as associated mailing fees and a government-issued photo ID (if certified copies are required).
Are North Carolina Death Records Public Information?
Yes. North Carolina death records are presumed to be public information in the state of North Carolina. However, parts of death records containing sensitive information such as the extended facts of death (the cause of death, manner of death, and final disposition) may be redacted from public death records. Furthermore, sealed and confidential documents are generally unavailable for public inspection and thus restricted to eligible requesters or persons with a certified court order.
How Do I Obtain North Carolina Death Records?
In addition to online search portals, interested and eligible persons can initiate a death record search by name in person or by mail at the applicable state, county, or city office. To adequately perform a death certificate search, the requesting party must visit the most probable office.
The DHHS maintains death records from 1930 to date. The Register of Deeds, located in all counties in the state, also keeps records of deaths within the respective counties. For genealogical research, interested persons may contact the North Carolina State Library or State Archives.
To obtain a death record from the DHHS, interested persons are required to print and complete the North Carolina death application form and deliver it in person or by mail to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
Where expedited services are also requested, requesters may also send the form via UPS or FedEx to:
North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1900
If sending by mail, the requesting party must attach a self-addressed stamped envelope, applicable fees of $24 for the first copy and $15 for each additional copy of the same record, as well as associated mailing fees and a government-issued photo ID (if certified copies are required).
How Do I Obtain Sealed Vital Records in North Carolina?
Adoption records practically represent the statutorily sealed vital records in the state of North Carolina. As such, these records are sealed when the adoption process is finalized and thus restricted from public viewing. There are many conditions provided by the North Carolina adoption guidelines in which a person is furnished with the right to view adoption records in the state. They include:
- If the requester is the named adult adoptee, the adoptee’s surviving adult child, or the birth parents of an adult adoptee
- If the biological family and other persons involved consent to releasing the information
- If the requester is an adult in search of an adopted sibling
- If the requester is legally authorized by a court order to obtain information regarding adoption.
The North Carolina DHHS maintains a Birth Family Search Information page that contains identifying and non-identifying information on adoptions finalized within the state limits. Generally, access to confidential information requires a court order. However, adult adoptees can obtain non-identifying information by submitting a written request to the office. Also records may also be obtained by authorized parties if the consent of the persons involved is received.
What are Vital Statistics in North Carolina?
North Carolina vital statistics are a culmination of statistical information pertaining to vital life events of North Carolina state residents. This includes data pertaining to births, deaths, marriages, divorces, and adoptions that occur within the state’s jurisdiction. Vital statistics offer valuable insight into community health and trends that are especially handy when implementing social policies. In North Carolina, this data is assembled by the State Department of Health and Human Services.
